WHO OWNS IT?
If property was purchased with departmental funds, a dean, director, or department head may authorize its release for sale by signing the EXCESS PROPERTY DISPOSAL FORM. There may be restrictions on the sale of items purchased with grant or sponsored funds, and these must first be cleared with Sponsored Accounting, ext. 2059. 

OBTAIN AN EXCESS PROPERTY DISPOSAL FORM
The form is available online by clicking here.  Complete the form and contact the Excess Property Manager, ext. 2288, for an authorized disposal form number.  Enter the assigned number in the space provided in the upper right hand corner.  Return the signed original to the Purchasing Dept., Skytop Office Building. Photocopy one for your records, and one to use as a packing list if transporting goods to the warehouse.   A signed Excess Property Disposal Form should accompany each shipment to the warehouse. Physical Plant personnel will request this form from the department. Write the Excess Property Disposal Form number on a tag or self-adhesive label and attach it to each item being shipped to the Hawkins Building.  Smaller items can be placed in a box and marked with the Excess Property Disposal Form number.

SELLING DIRECTLY FROM YOUR DEPARTMENT
University Property is sometimes sold directly from a department location without shipping the property to Excess Property at the Hawkins Building.  Contact the Excess Property Manager at 443-2288 to determine pricing, payment requirements, and to obtain an Excess Property Disposal Form. Transactions involving the sale or transfer of University property directly from one department to another, and where the property will remain on the premises of Syracuse University, may be arranged directly between the departments without Excess Property’s involvement.

DETERMINE THE SELLING PRICE
Selling prices for Excess Property are based on fair market value.  Minimum selling prices may be set by departments; however, actual selling prices, decisions to scrap, and final disposition of excess University property are determined by the Excess Property Manager.

DONATING UNIVERSITY PROPERTY  
Occasionally, donation of University Property will be authorized.  Most often, to avoid the perception of favoritism and unfairness, it is preferred that donations be made by individuals and not the University.  To initiate this process, obtain an Excess Property Disposal Form and provide information regarding the organization to receive the proposed donation.  Donations must be approved by the Director of Purchasing and will be coordinated through the Center for Public and Community Service.

SECURING A CREDIT
The chartstring listed on the disposal form will receive additional funds from sale proceeds.  The full selling price is released for internal (ID) sales, and 95% of outside (cash) sales.  Accounts are reconciled quarterly by Financial Analysis.  For questions about additional released budget funds or reports contact Ext. 5372.

TRANSPORTATION AND WAREHOUSE HOURS
Transportation of excess property to or from the warehouse can be arranged by contacting your Physical Plant Zone or, or for larger shipments, Physical Plant Central at ext. 4984. The Excess Property Store is open every Wednesday from 8:30 a.m. to 3:00 p.m. at the Hawkins Building, 1600 Jamesville Ave., ext. 1704.
Excess Property shipments to the warehouse should be confirmed with the manager at Ext. 2288. Most pick-ups and deliveries are scheduled for Wednesdays, and prior notice significantly expedites the loading, display, and identification of items in and out of the sale area.
Departments arranging for pick up of purchased excess property from the warehouse should provide Physical Plant movers with the name and phone number of a person who can answer questions.

SURPLUS WEB SITE
For a list of some of the items available for sale at the warehouse, please visit the Surplus Inventory List.

COMPUTER AND ELECTRONIC EQUIPMENT RECYCLING END OF LIFE (EOL)

As electronic waste proliferates, the need to dispose of old electronic equipment in an environmentally responsible way has increased.

Purchasing, in collaboration with Risk Management and the Environmental Health Office, has retained the services of NorthEast Surplus & Materials, to remove and recycle obsolete and non-working computers and electronic equipment from the University in an environmentally sound manner and in compliance with all state and federal recycling and disposal laws.  Please follow these guidelines to identify and prepare equipment for removal from your department.

Identify Equipment:

Recycle: Obsolete computers may be in working condition, but have no market value and therefore would be considered eligible for recycling.  Examples are Pentium I, II and III models, Apple G3s, putty color CRT monitors, and monitors with a viewing screen that measures 15 inches or less diagonally. Other electronic and computer equipment suitable for recycling would include obsolete or non-working monitors, computers, television sets, monochrome or black and white monitors, dot matrix printers, fax machines and copiers.  You will need a ELECTRONICS/COMPUTER RECYCLING FORM.

Sanitizing of used electronic equipment/computers prior to recycling:
Departments sending electronic equipment for recycling must follow Syracuse University Policy for removing University data from electronic equipment (including computers, cellular phones, data storage devices). Please refer to: “ http://supolicies.syr.edu/it/data_removal.htm” for more information.

It is the responsibility of the department sending the electronic equipment / computer(s) to assure these procedures are completed. Excess Property does not monitor equipment for compliance or provide any data sanitation services.
It is important to note that PRIOR to sending electronic equipment and/or computers to be Recycled, all data MUST be removed from the data storage devices per standards set by Syracuse University’s Information Technology Department.
“All Syracuse University data must be permanently removed from all computing and communication equipment prior to transfer, disposition, or sale of said equipment to keep certain data such as application data, licensed software, licensing keys, passwords, email, and other sensitive information confidential.”

Sell: Excess Property will accept for re-sale, Pentium IV grade computers, Apple G4s or newer, color monitors in good working condition with viewing screens that measure 17” or more diagonally, fax machines and printers – all must be in good, working condition.  You will need an EXCESS PROPERTY DISPOSAL FORM.

Sanitzing of used electronic equipment/computers prior to resale through the excess property program:
Departments sending electronic equipment for resale must follow Syracuse University Policy for removing University data from electronic equipment (including computers, cellular phones, data storage devices). Please refer to: “http://supolicies.syr.edu/it/data_removal.htm” for more information.
 It is the responsibility of the department sending the electronic equipment / computer(s) to assure these procedures are completed. Excess Property does not monitor equipment for compliance or provide any data sanitation services.

It is important to note that PRIOR to sending electronic equipment and/or computers to Excess Property for Re-Sale, all data MUST be removed from the data storage devices per standards set by Syracuse University’s Information Technology Department.
“All Syracuse University data must be permanently removed from all computing and communication equipment prior to transfer, disposition, or sale of said equipment to keep certain data such as application data, licensed software, licensing keys, passwords, email, and other sensitive information confidential.”

Contact Penny Letcher in the Purchasing Department to obtain forms at Ext. 2288 or email at pkletche@syr.edu

Recycling Instructions:

1. Obtain a Electronics/Computer Recycling Form , by clicking the link or by contacting Christina Julian at Ext. 2283, or by e-mail at cmjulian@syr.edu.  Provide a description and serial number for each monitor, computer (CPU), printer, television, copier, phone, microwave oven, piece of video equipment and battery back-up you wish to have recycled. This information is needed to meet regulatory guidelines and for the recycling company to honor your request for a pick-up.
2. Sanitize the equipment.  Click here for instructions.
3. Attach the Recycling Form to a Purchase Requisition made out to NorthEast Surplus & Materials.  Please make sure the Purchase Requisition includes the location of the equipment, and the name and phone number of a contact person in the department.
4. The recycling company will confirm the day and approximate time of pick up with the person identified on the requisition. The purchase requisition will be used as a means of billing your department for recycling services (see price list below). Send completed forms to Christina Julian, Purchasing Department, 210 Skytop Office Building or by fax to 443-4932.
5. Once the forms are received, arrangements will be made with your department representative to remove equipment.
6. Pick-up and removal of computer and electronic equipment for recycling will be scheduled by Purchasing and handled by NorthEast Surplus & Materials. Physical Plant will only be responsible for transporting equipment earmarked for re-sale at the Excess Property Warehouse.
7. Please call Christina Julian at 443-2283  if you have any questions about recycling computer and electronic equipment.
    

RECYCLING CHARGES FOR
COMPUTER AND ELECTRONIC EQUIPMENT