Buying Guide

Advertising Specialties – Items imprinted with any Syracuse University trademarks must be purchased through a licensed vendor. Contact Buyer for information on approved licensed vendors.  Please contact  x2281.

Animals – Orders must be pre-approved by Office of Lab Animal Research (Research Integrity).  Requisition must have OLAR approval signature and stamp. Cannot be ordered on a University Credit Card.  Please contact Bonnie Townsend for additional information at x2289.

Appliances – (i.e. refrigerators, microwaves, stoves…) Discounts have been established with several suppliers.  Please contact x2281.

Art supplies –  Please contact x2281.

Athletic Supplies/Uniforms – Please contact Kim Sauer for additional information at x4073.

Audio/Visual Equipment and Supplies – Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Kim Sauer for additional information at x4073.

Broadcasting Licensing – Please contact Sue Joyner for additional information at x2500.

Bus Charters/Limousine Service/Shuttle Service – All bus companies must have valid certificate of insurance on file at Risk Management Office – see below. Please contact x2281.

Charter buses and limousines are frequently used to transport University students and athletes. Departments wishing to charter a bus for a University approved event, should contact the Purchasing Office for preferred carrier and booking information.  Specific Insurance Coverage is required for all charter busses and limousines carrying University employees/students. (Please see the below requirements)

Campus Moving (departments) – Contract pricing has been established in order to ensure price savings for departments. Additional procedures and purchasing options are available. Please contact  x2281.

Carpet – Contact Campus Planning, Design, and Construction for approval.  Once approved, submit requisition to Purchasing.  Walk thru of area(s) to be scheduled and bidding to take place.  Please contact x2281.

Chemicals – Cannot be ordered on a University Credit Card.  A copy of MSDS sheet must be sent to Environmental Health.  All requisitions for radioactive purchases must have pre-approval from Environmental Health and must be delivered directly to EHO, then to requesting department.  Discounts have been established with several suppliers in order to ensure price savings for departments.  Please contact Bonnie Townsend for additional information at x2289.

Clothing/Imprinted – Items imprinted with any Syracuse University trademarks must be purchased through a licensed vendor. Contact Buyer for information on approved licensed vendors.   Please contact Bonnie Townsend for additional information at x2289.

Computer Hardware – SU’s faculty and staff, in consultation with their DSP staff member, are encouraged to purchase desktop and laptop computers and printers from our preferred suppliers.  Formal preferred contract pricing contracts have been negotiated with suppliers to provide reduced support costs and improved service.  It is very important that you consult your DSP staff member before making a purchase.  If you do not have a DSP staff member supporting your school or department, please contact Sue Joyner at x2500 for help in assessing your needs.  Bundles have been selected for Dell and Apple’s websites that reflect campus desktop recommendations and are likely to satisfy most needs.

 

Please note that all items manufactured by Apple Computer, Inc. must be purchased directly from Apple Computer, Inc.  Desktop and notebook computers are purchased through the eProcurement module offered in PeopleSoft Financials.  Contact your Information Coordinator to obtain access to eProcurement.

 

Dell – Desktop and notebook computers are purchased through the eProcurement module offered in PeopleSoft Financials. Contact your Information Coordinator to obtain access to eProcurement.

 

Contact Sue Joyner x2500 for assistance.  Additional information can be also be found athttp://its.syr.edu/purchases/institutional.cfm.

Computer Hardware Maintenance / Time and Materials Repair 

Vitec Solutions LLC is the preferred vendor for computer maintenance support at Syracuse University. Yearly maintenance agreements are available on computer printers, desktops, notebooks and peripherals.  Printer, Desktop and Labor repair coupons may be purchased in combinations of five. Orders are placed by submitting a purchase requisition. Non-maintenance repairs can be paid for on a purchase requisition or university credit card.  Please contact Sue Joyner for additional information or for a maintenance agreement price list at x2500.

 

Computer Printers, Peripherals/Supplies –   Please contact Sue Joyner for additional information at x2500

Computer Software – Syracuse University has a number of site licenses and agreements in place (seehttp://its.syr.edu/purchases/software/licensing.cfm for more information) that can facilitate software purchased involving multiple units.  Before making any software purchases, you are advised to contact your DSP, ITS, or Purchasing to see whether there are existing contracts or purchase arrangements that can be used.  Contact Sue Joyner x2500 for assistance.

Computer Upgrades/Memory –  It is very important that you consult your DSP staff member before making a purchase.  If you do not have a DSP staff member supporting your school or department, please contact Sue Joyner at x2500 for help in assessing your needs.

Construction Materials – Carpentry, masonry, sheet metal, grounds/landscaping, locks, glass and glaziers supplies, environmental/asbestos abatement, snow removal and heavy equipment – Physical Plant sends requisition to purchasing.  Please contact Penny Letcher for additional information at x2288.

ConsultantsTechnology – Please contact Sue Joyner at x2500 for assistance.

COPIER/Fax Machines/Supplies – SU’s faculty and staff, in consultation with their DSP staff member, are encouraged to purchase copiers from our preferred supplier.  Formal preferred contract pricing contracts have been negotiated to provide reduced support costs and improved service.  It is very important that you consult your DSP staff member before making a purchase.  If you do not have a DSP staff member supporting your school or department, please contact Karla Salmonsen at X4074 for help in assessing your needs.

Custodial/Janitorial/Maintenance Equipment – Contract pricing has been established in order to ensure price savings for departments.  Agreements in place.  Please contact Penny Letcher for additional information at x2288.

 

Custodial/Janitorial/Maintenance Supplies – Chemicals, solutions, etc. must be ordered on a purchase requisition.  MSDS sheets need to be supplied by manufacturer.  Contract pricing has been established in order to ensure price savings for departments.  Agreements in place.  Please contact Penny Letcher for additional information at x2288.

Design & Construction Materials – A purchase requisition must be completed, signed, approved and sent to Purchasing, request for quotes will be sent out for best pricing before ordering.  Please contact x2281.

Design & Construction Projects: AIA Agreements – Please contact x2281.

Dining/Restaurant Supplies & Equipment – Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact x2281.

Disposable Dining/Restaurant Supplies – Contract pricing has been established with several vendors in order to ensure price savings for departments at Syracuse University. Some disposable items (i.e. plastic cutlery) are stocked by Materials Distribution.  Please contact x2281.

Educational Supplies – Please contact x2281.

Elevator Maintenance – SU Contact Person:  Jim Nelson x 4235.  Please contact x2281.

Electronic Supplies – Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Kim Sauer for additional information at x4073.

Excess Property – An excess property disposal form needs to be completed by the department and returned to Purchasing (contact Purchasing for a form to be faxed).  Department is to arrange with Physical Plant for delivery of items to Hawkins. Please contact Penny Letcher for additional information at x2288.

Express Mail – Please contact Diane DiPino for additional information at x1957.

Exterminating/Pest Control – Various contracts have been established.  Depending on location of building, contact Physical Plant or Housing Zone.  Please contact Penny Letcher for additional information at x2288.

Film/Video Media – Please contact Kim Sauer for additional information at x4073.

Fire Suppression System Inspections – Contract pricing has been established in order to ensure price savings for departments.  Agreements are in place. Purchase requisition to be completed, signed, approved and sent to Purchasing along with the invoice for payment.   Please contact Penny Letcher for additional information at x2288.

Flowers – Send requisition along with receipt to Purchasing for processing (CIA).  Note: all local orders receive a 15% discount.  If you are sending orders out of town, the discount does not apply.  Please contact x2281.

Fuel – Physical Plant sends requisition to Purchasing.  Please contact x2281.

Furniture – Contracted pricing is in place with several dealers.  All requests must be processed through a purchase requisition and approvals are made through Office of Campus Planning, Design and Construction. All furniture must meet Building Standards.  Please contact Karla Salmonsen for additional information at x4074.

Gases – Three-Year Contract set up with AIRGASEAST.  Please contact Bonnie Townsend at x2289 for additional information at x2285.

Government Contracts Administrator – Refer to Purchasing under Business & Facilities Maintenance Services website.  Please contact Sue Joyner for additional information at x2500.

Heavy Equipment Purchase/Rental/Maintenance/Repair/Air Conditioners Physical Plant sends requisition to Purchasing.  Please contact x2281.

HVAC – Physical Plant sends requisition to Purchasing.  Please contact x2281.

Industrial Packaging/Corrugated Boxes –  Please contact Karla Salmonsen at x4074.

Laboratory Supplies – Discounts have been established with several suppliers in order to ensure price savings for departments.  Please contact Bonnie Townsend for additional information at x2289.

Laundry and Dry Cleaning – Price agreements have been established with several suppliers in order to ensure price savings for departments. Please contact x2281.

Library Supplies –  Please contact x2281.

Maintenance, Repair, Operating (MRO) Systems – Physical Plant sends requisition to Purchasing.  Please contact x2281.

Materials Handling – Physical Plant sends requisition to Purchasing.  Please contact Penny Letcher for additional information at x2288.

Medical Supplies -Discounts have been established with several suppliers in order to ensure price savings for departments.  Please contact Bonnie Townsend for additional information at x2289.

Moving (departmental/faculty/staff) – Please contact x2281.

Moving (household) –

Syracuse University has agreements with four national and one private/independent household moving vendors. Please contact at least three of the vendors listed and mention that you are a Syracuse University employee.(It is important that the individuals listed below are contacted rather than the local agent in your area.)

North American Van Lines      Agent:  Greater Syra. Moving & Storage   Ron Bruce  (800) 333-0786   FAX (315) 458-9046   Email   ronb@gsmoving.com United Van Lines      Agent:  Delaney Moving & Storage,  Art Delaney  (800) 888-4985 Email a.delaney@delaneyworldwide.com
Mayflower Transit Agent:  Brown’s Moving & Storage   Mark Christensen (800) 825-8080   FAX  315-457-6147     Email brownsmoving1@yahoo.com United Van Lines      Agent:  East End/Corrigan Moving Systems   Marabeth Galardi (800) 333-0763 x232 Email mgalardi@corriganmoving.com

The purchase requisition, a copy of all estimates, and any vendor preference should be submitted to Purchasing by the requesting department. A brief note stating any vendor preference should be included.    After receipt of the purchase requisition a purchase order will be issued to authorize the move.  Please contact Sue Joyner for additional information at x2500.

Music and Musical Instruments – Please contact x2281.

Nameplates/Signs/Banners – Please note that the use of the Syracuse University Registered marks, which includes the word, marks, symbols, seal and logo of the University require a licensed vendor.  The Purchasing Office maintains a list of licensed vendors. Please contact x2281.

Office Machines/Maintenance – Various suppliers offer maintenance agreements.  Please contact Karla Salmonsen for additional information at x4074.

Office Supplies – Contract pricing has been established with our preferred vendor WB Mason.  All office supply purchases included paper should be ordered through the eProcurement (ePro) direct connect purchasing system.  The items available represent negotiated contracted pricing.  All other requests, please contact Karla Salmonsen at X4074 for assistance.

Outside Employment Agencies – For advertising, please contact the Office of Human Resources at, x4042.  Please contact x2281.

Paint and Sundries – Discounts have been established with several suppliers.  Please contact Penny Letcher for additional information at x2288.

Paper Copy/Industrial/Printing/Fine – Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Karla Salmonsen for additional information at x4074.

Photography Equipment & Supplies – Discounts have been established with several suppliers in order to ensure price savings for departments.  Agreement for projection lamps/bulbs has been established with  Scott Electric (Ph. 800-442-8045).  Please contact Kim Sauer for additional information at x4073.

Physical Plant Stores – Discounts have been established with several suppliers. Please contact Penny Letcher for additional information at x2288.

Plaques/Trophies/Awards – Please note that the use of the Syracuse University Registered marks, which includes the word, marks, symbols, seal and logo of the University require a licensed vendor.  The Purchasing Office maintains a list of licensed vendors.  Please contact x2281.

Plumbing/Electrical/Lighting Equipment & Supplies – Discounts have been established with several suppliers.  Please contact Penny Letcher for additional information at x2288.

Power and Hand Tools – Discounts have been established with several suppliers.  Please contact Penny Letcher for additional information at x2288.

Prescription Drugs – Requires DEA Certificate and/or License on file with vendor for each requesting department.  Please contact Bonnie Townsend for additional information at x2289.

Printed Materials – Internal resources are available (i.e. EPC, Publications, Lightwork)  Please contact Karla Salmonsen for additional information at x4074.

Recreation Supplies/Equipment/Sporting Goods – Discounts have been established with several suppliers in order to ensure price savings for departments.  Please contact Kim Sauer for additional information at x4073.

Rentals (event supplies) – Special pricing and suppliers have been established. A Purchase order number and requisition are required. Please contact x2281.

Rubber Stamps – Jessel Marking Equipment Company is the preferred supplier.  Complete the order form and fax directly to Jessel at (315) 463-8363.  Upon receipt of merchandise attach enclosed invoice to requisition and forward to Disbursements for processing of payment.  Please contact Karla Salmonsen for additional information at x4074.

Rubbish and Recycling Services – Contract pricing has been established in order to ensure price savings for departments.  Agreements in place.  Please contact x2281.

Safes – Discounts have been established with several suppliers.  Please contact Karla Salmonsen for additional information at x4074.

Safety Supplies – Discounts have been established with several suppliers. Please contact Penny Letcher for additional information at x2288.

Scientific Supplies – Discounts have been established with several suppliers in order to ensure price savings for departments.  Please contact Bonnie Townsend for additional information at x2289..

Security Systems/Card Readers – Requests for Security Systems / Card Readers should be sent to Physical Plant.  Physical Plant sends requisition to Purchasing. Please contact x2281.

 

Steam Station Contracts – Please contact x2281.

Telecommunication Equipment/Supplies – A price agreement for the rental/ lease of pagers has been established with USA Mobility (Ph. 441-2000) Please contact Kim Sauer for additional information at x4073.

Uniforms – Discount pricing has been established with several suppliers in order to ensure price savings for departments. Please contact x2281.

Upholstery Fabric – Preferred vendors have been established.  A purchase requisition is required. Please contact Karla Salmonsen for additional information at x4074.

Vehicle Purchase, Maintenance/Repair – Please contact Kim Sauer for additional information at x4073.

Vehicle Rentals/Leases  – Contract pricing has been established with Enterprise in order to ensure price savings for departments. Please contact x2281

Vending/Equipment – Please contact x2281.

Window Treatments – Preferred vendors have been established. A purchase requisition is required.  Approval from Office of Campus Planning, Design and Construction is required – must meet building/campus standards.  Please contact Karla Salmonsen for additional information at x4074.

Window Washing – Physical Plant sends requisition to Purchasing. Please contact x2281.