Purchase Requisition Form Preparation

Purchasing is your authorized representative to spend your budget dollars. Contact the Purchasing Specialist listed for desired commodity or service.

Purchase Requisition Form Preparation
A Purchase Requisition form is to be used for all departmental requests for the purchase of commodities and services from outside vendors. (See exceptions below)

  • Prepare form in duplicate. Send original to Disbursements Processing, Skytop Office Building. Retain duplicate copy for your file.
  • Use a typewriter or print legibly. Fill in unshaded areas including requisition date, requester’s telephone extension, account number, complete delivery address, authorized signature, and date delivery is needed.
  • Enter material required description in the proper sequence. Sample illustrations of sequence are shown on cover of requisition pad.
  • If requesting a particular vendor or waiver of low bid, attach memo with details to the requisition. Attach copies of all quotations received. In waiving a low bid, a signed departmental justification is necessary and is subject to review by Internal Audit.

EXCEPTIONS

Subscriptions / Conference Registrations / Newspapers / Reprints / Pamphlets / Audio Cassettes/Video Tapes (under $1,000):  purchase by using a Syracuse University Credit Card (preferred method if order is less than $1,000) or submit to Pre-Audit on a Purchase Requisition with completed order form attached. (There is no dollar limit on purchase requisition orders.) Direct questions to: Purchasing at ext. 2281 or Disbursements Processing, ext. 2484.

Memberships:  submit to Pre-Audit on a Purchase Requisition with completed form attached. Direct questions to: Disbursements Processing, ext. 2484.

Books (one or two copies):  purchase by using a Syracuse University Credit Card (preferred method if order is less than $1,000) or submit to Pre-Audit on a Purchase Requisition with completed order form attached. (There is no dollar limit on purchase requisition orders.) Direct questions to: Purchasing at ext. 2281 or Disbursements Processing, ext. 2484.

Books (three or more copies):  submit to SU Bookstore on Interdepartmental Order. Direct questions to: Special Order Department, ext. 9907.

Printing:  submit Interdepartmental Order form to News and Publications, 820 Comstock Avenue